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Good to knowTaking Exams at THGA

In this section students will get answers to all relevant questions concerning exams and how they are organised.
The description mentions certain applications and forms - these are available under Downloads at the bottom of this page. 
If you find that your questions concerning exams have not been answered here, please contact the examination office at Examination Office.
If you need acknowledgement of exams you have passed at other universities, please contact the examination board.
You can find the exam dates and schedules here.

The A to Z of our exams

  • Please have your student ID card ready so that the invigilator can verify who you are.
  • Only use the admissible examination aids (information on that is available in advance from your lecturer).
  • In the case of attempted cheating the invigilator of the exam can grade the exam as “fail”.
  • If you become ill, you need to immediately present a doctor’s certificate stating that you are unfit to sit the exam. Otherwise, the exam will be graded as “fail”. You can find more information in the section Withdrawal from an exam for health and other reasons.

You have to inform the invigilator of any sudden feeling of sickness before the exam papers are handed out; then, the same rules apply as in withdrawing from an exam for health reasons.

You can deregister from any written or oral examination up to one week before the respective exam date. The deregistration period ends on that weekday on which the exam is scheduled meine.thga.de at the same time in the week before the exam.

Please note that the deregistration period is calculated based on the dates and time stored in HIS. This rule does also apply if individual appointments for oral examinations have been made.

Example:

If your exam data in meine.thga.de lists Monday, 26 Sept, 10.00am as your exam date and time, you can deregister from this exam until Monday, 19 Sept, 10.00am. From 10.01am onwards, no deregistration will be possible.

The final thesis (Bachelor’s or Master’s) is to provide evidence that the candidate is capable of independently completing a (practice-related) assignment on a subject pertaining to their field of study within a given time frame, relating it to an interdisciplinary context, making use of proven scientific and subject-related methods, and presenting the results in a clear and comprehensible manner.

Application

You can apply for admission to the final thesis by writing to the head of the examination board. The respective form is available in the examination office.

Admission and time for completion

Both the admission criteria and the time for completion can be found in the applicable exam regulations. In exceptional cases the time for completion can be extended in agreement with the supervisor. To be granted an extension, you need to submit a reasoned application to the examination board before the initial time for completion has run out. This application can be done informally as an email or letter.

Submitting the thesis

After you have completed your thesis, you will need to submit three copies in the examination office. One of these copies has to be bound as it will be filed in the archive of the university library. The two other copies are intended for the examiners. If you do not want the thesis to be available to the public, you need to place a clearly visible confidential clause in the library copy.

Failing/rewriting the final thesis

You can write a failed final thesis once again.

Final oral examination (Colloquium)

The final oral examination complements the final thesis. It is to be evaluated as an independent examination and is to be held within two months after the submission of the final thesis. It is used to determine whether the candidate is capable of orally presenting and independently justifying the findings of the final thesis; its scientific and methodological fundamentals; its inter- and multidisciplinary contexts, and of assessing the thesis’ significance for practice.

Students may only be admitted to the final oral examination if they have received a grade of at least “sufficient” for their final thesis. Any other admission criteria are stipulated in the respective exam regulations.

The final oral examination (colloquium) is supposed to take 30 minutes and is held and assessed jointly by both examiners of the final thesis.

After you have enrolled as a student at THGA, there is the option to have examinations and achievements of other universities acknowledged. If you want to do this, you need to file an application .

Applications of recognition are to be submitted between March and May of the summer semester or between September and November of the winter semester. Otherwise, we cannot guarantee a timely processing of your application due to staff being on leave during semester holidays.

Once your application of recognition has been successfully processed, you can view your grades in the table of grades provided in the university portal meine.thga.de. If your application was not successful, you will be informed in writing.

Change of study programme or study regulations at THGA

If you study at THGA and change your study programme, your exams and achievements will be recognised on application. If you apply for a change of study regulations, previously achieved credits will officially be recognised automatically. Additional modules will generally only be recognised if an application is submitted. This recognition will be done by the examination board, and if the application has been successful, you can view your updated table of grades in the university portal.

If you have any questions regarding the recognition of achievements, please contact examination board.

Students need to register for exams online in the university portal meine.thga.de – you can find instructions here and here. There are specific deadlines to be observed in every semester which you can find here: Anmeldefristen.

Exceptions: this registration process only applies to exams done during the regular exam periods (week 1 after end of lectures and week 1 before begin of lectures). Where term papers have to be written, a different registration process does apply. If you want to retake an exam to achieve a better grade (if that condition is stipulated in your applicable exam regulations) you need to apply forthis in the examination office, the Prüfungsamt. Again please observe the applicable deadlines.

More information on how to register for exams and how to sit exams that do not require registration or prerequisites can be found in our Official Announcement.

Some exams are shown as term papers in the schedules of the study programme and its examinations; this was determined by the examination board.

To be able to do such a term paper, please register on the participants’ list provided by the lecturer in the first session of the course. This registration needs to be binding. Please note that for most of the term papers (usually seminars and practical exercises) the capacity is checked in the previous semester (generally in December/January and April/May) via the Moodle learning platform. If you are not registered, you cannot claim to participate in the respective course.

The binding list of participants is recorded by the examination office. You can then check if you are correctly registered for a term paper on meine.thga.de. Later registrations are not possible.

Here you can find a list of the courses offering term papers in the summer semester 2022.

Exceptions

Student research projects, project theses as well as specialist papers are exempt from this registration process. These need to be registered with the supervisor using the Form for registering papers via the examination office.

Students that study according to exam regulations which are being phased out can still sit exams. Once the regulations have been phased out, no exams will be offered in those study programmes. Therefore, consider the time needed for the Bachelor’s thesis and the final oral examination so that you can finish them before this period runs out. If you would like to register to continue under the new exam regulations, please make an appointment with your study advisor.

The admissible examination aids are specified for each exam in HISinOne.

After the exam process has been finished, you can file for an appointment to inspect your own exam papers, the grades and assessments provided by the examiners and the examination minutes. For that purpose, you need to file an informal application with your examiner within one months after the exam results have been published. The examiners will decide on a place and date for the inspection. If the examiner is external (e.g., an assistant lecturer without office hours), you can contact the exam coordinator or the office of the respective university departments.

Module examinations

The module examinations to be taken during your studies result from the exam regulations which apply to you. The module examinations are to determine whether students are overall proficient in the essential topics and methods taught in the modules, and whether they are capable of independently applying the knowledge and skills acquired.
The module examination is either a written examination, an oral examination (known as a specialist discussion), or a term paper. A module exam can be divided into partial module exams as well. Usually, the examination board determines the type and length of the individual module examinations at least two months prior to the examination period.

Module exams can only be taken if students have registered for them in advance and if the admission criteria stipulated in the respective exam regulations are met (e.g., practical exercises). The results of the module exams are integrated into the overall grade of the final examination

If a module exam was not passed, it can be retaken twice (exceptions are possible). If a module exam has not been passed in its final, i.e. third, attempt, the student will be deregistered from the university roster (exmatriculation) and will not be able to continue his or her study programme; this might also apply to similar study programmes.

Partial module examinations

Depending on the exam regulation, module exams can also be done as partial module exams.

The examination board determines the time for completion and examinations which in aggregate shall not exceed the overall limits applicable to module exams. The partial module exams are weighted according to the ECTS credit points assigned to them. A module exam consisting of partial module exams is deemed as passed if each partial module exam has been graded minimum as “pass”. Apart from that, the same rules apply to partial module exams that apply to module exams. In other words, a partial module exam can be retaken twice and i fit is not passed in its third (final) attempt, the student will be exmatriculated.

Most of the exam regulations stipulate that you can take a supplementary oral exam before you are awarded the grade “fail” as a final mark on the written exam of a subject. If you want to do that, you need to file an application for the supplementary oral exam with the examination office immediately after you have learned of your result. The supplementary oral exam is then conducted by both examiners together. The only possible grades are “pass” (4.0) or “fail” (5.0). According to the exam regulations, this supplementary oral exam can only be taken on a limited number of exams and is not available in case of a student having missed or cheated on an exam.

From the HPO 2020 onwards, all registrations for pre-examination performances (PVL) will take place via "meine THGA". The registration periods for these preliminary examinations are the following:

For pre-examination performances of the summer semester: 01.11.-30.11. of the previous year.
For pre-examination performances of the winter semester: 01.05.-31.05. same year.

Cancellations after the registration period has expired are possible until the start of lectures by email to pvl[at]thga.de.

Students in the HPO 2013 register as usual via the Moodle platform. The procedure can be found as a guide here.

The results of the exams are immediately published on the university portal meine.thga.de after they have been registered by the examination office. You can find the information how to access the results here. According to the exam regulations the exams have to be assessed by the examiners within six weeks after the exam date. Due to data protection no information on the exams is given over the phone. After the exams have been published, students are given the opportunity to inspect their own exam papers.

Please study our Official Announcement in the case you need to withdraw from an exam because you are unfit to take the exam.

If you need to withdraw from an exam because you are ill, please use only the form provided by THGA to do so. Any other certificates such as a certificate of being unfit to work or attend school are not sufficient to evidence that you are unfit to take the exam. The documents must be fully filled out and signed and submitted to the examination board no later than three working days after the exam date.

If the end of the period happens to be a Saturday, Sunday or public holiday, the period is automatically extended until the next working day.
You need to have certified by a doctor that you are unfit to take the exam close to the exam date itself, usually on the day of the examination. If the exam day is a Saturday, a certificate dated on the Monday after will be sufficient, too.

If the examination board assigned a medical examiner to you, you are obliged to consult them.

Some subjects require prerequisites (PVL) which need to be evidenced according to the applicable exam regulations before a certain specialist exam or paper can be done. Such prerequisites include a certificate of attendance of specified practical exercises, seminars, exercises or other courses and are a requirement to be admitted for the relevant exam. Without these prerequisites, the student will not be permitted to sit the exam.

Information on how to register for exams and how to sit exams that do not require registration or prerequisites can be found in our Official Announcement. Instructions on how to register exam prerequisites can be downloaded here  (from exam regulations 2020 onwards via HISinOne).

Examination board

Students who wish to appeal the decisions in their examination procedures may contact the examination board.

Jennifer Middelmann

E-Mail
Jennifer.Middelmann[at]thga.de
Telephone
+49 (234) 968 3433
Office
G1 R214